About the Role

The Inventory Controller is responsible for maintaining accurate vehicle stock records, resolving daily stock exception reports, and opening, closing, and approving purchase orders for vehicle repairs. The role includes following up on open orders to ensure their timely closure and serves as the key liaison between the finance (accounts) department and branch-level operational teams, ensuring clear communication, accurate system updates, and alignment between financial and operational processes.

Purchase Orders:

• Open, approve & close admin orders.

• Ensure adherence to admin order processes according to the company Standard Operating Prcoedures (SOPs).

• Ensure that clear, accurate, and detailed notes are captured on the system for all purchase orders and that all documentation is loaded to the system.

• Perform reversals & corrections of incorrect admin orders.

• System support for purchase orders.

• Data extraction and processing.

• Daily follow-up on open orders.

 Stock Management:

• Resolve and investigate daily stock take exceptions.

• Analyse exceptions to ensure accurate vehicle status and location are reflected and reported.

• Report discrepancies to relevant departments.

• Troubleshoot issues and provide system support.

• Follow up with relevant departments to ensure timely or correct status updates.

• Compile daily summary reports to management on stock discrepancies and resolutions.

 Housekeeping and Expense Control:

• Arrange payment requisitions for service provider.

• Open and close consumables orders.

• Assist the accounting department with any queries.

• Ensure purchase orders are correctly captured for Supplier Payments.

• Perform any additional reasonable tasks as required by Management.

Responsibilities and KPI’s are not limited to the abovementioned tasks.